The Director of Academic Advisement reports to the Dean of Teaching, Learning, and Instructional Resources. The individual holding the position is given three hours release time each semester and is paid a stipend during the summer as compensation for directing all advisement/registration sessions conducted by the university during the academic year: During Orientation I held for all new students prior to the fall semester and in January prior to the spring semester; the two advisement/registration sessions for new transfers and readmitted students currently held in June and July; and the first-year summer advisement/ registration program held as Orientation I, currently in June.
The responsibilities of directing the advisement/registration sessions of Orientation I include, but are not limited to, the following:
- To see that each academic department has a departmental advisor to assist all new students during the general advisement/registration sessions held in August and January and the two sessions for new transfers and readmitted students held in June and July of each academic year.
- To work with the department chairs and the deans of each college prior to each session to see that adequate spaces are available in all core curriculum classes offered by each academic department in order to handle the number of new students expected for each registration session.
- To conduct an academic briefing prior to each of these sessions for departmental advisors in order to provide them with current information regarding the availability of all core curriculum classes, a list of new students expected in each department, an updated schedule of classes, and any other special instructions and information that will assist advisors during each advising session.
- To be present in the registration arena during each registration period to authorize and process all necessary overrides for students and work with the Registrar to handle all issues and problems, and to see that the registration session runs smoothly and efficiently.
The responsibilities of directing the first-year student summer advisement/registration program include, but are not limited to, the following:
- To work closely with the New Student Taskforce in planning and completing all preparations for the Orientation I.
- To coordinate and assume the responsibility for all academic procedures involved in the Orientation I.
- To select and train faculty advisors and other members of the staff who will work with students during Orientation I.
- To see that all academic areas are covered and to assign specific responsibilities for each academic area to specific faculty advisors.
- To provide an updated and annually revised edition of The Shepherd University Faculty Advisor’s Manual to be used by Faculty Advisors during Orientation I, which incorporates all changes in academic policies, procedures, the current catalog, or requirements for first-year students selecting any academic major offered by the University.
- To work with the department chairs and deans of each college prior to each session of Orientation I to see that adequate spaces are available in all classes that first-year students will need to take during their first semester at Shepherd University.
- To work directly with the Registrar prior to each session to see that all increases in class size and all additional sections needed for each session are created and incorporated in the schedule of classes used for each session of Orientation I.
- To be present in the registration arena during each registration session to authorize and process all necessary overrides and to make all adjustments to the schedule of classes needed to accommodate all new first-year students registering during each session.
- To work with the Registrar during each registration session to handle all issues and problems and to see that each registration session runs smoothly and efficiently.
In addition, the Director chairs the following committee and is responsible for selecting the membership, scheduling and establishing the agendas of the meetings, and determining the scope of the concerns, activities, and initiatives:
The Committee on Academic Advisement is responsible for determining, implementing, and assessing the effectiveness of the Academic Advisement Program at the university. The committee meets monthly to discuss current issues in academic advisement, plan and conduct assessment activities, plan and provide developmental training sessions and workshops for faculty and students, and other activities and programs in an on-going effort to improve the effectiveness of the academic advisement program on our campus. This committee is responsible for selecting the “Outstanding Faculty Advisor” each year and for working with the faculty in the Advising Assistance Center in order to help keep the advising website updated.
The Director of Academic Advisement is an ex officio (voting) member of the Admissions and Credits Committee, and an ex officio (non-voting) member of the Curriculum and Instruction Committee. Also, the Director is a presidential appointee and voting member of the Calendar Committee and the Enrollment Management Committee. The Director of Academic Advisement has no supervisory duties.