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Shepherd College

Meeting of the
SHEPHERD COLLEGE
BOARD OF GOVERNORS
October 10, 2002
Agenda Item No. 5

CLASSIFIED EMPLOYEE SALARY STUDY

As the Board considered adoption of the Salary Policy for FY 03 in April 2002, the Shepherd College Classified Employees Council requested that the Board pursue separately a more conceptual policy-guidance relating to employee compensation, rather than making individual determinations each spring that are not formally linked with one another. The Board agreed that a review of the desirability of developing a more comprehensive, multi-year salary policy, consistent with the long-term goals of the institution, would be pursued during the new academic year.

Today's agenda item presents the background, legal parameters within which the Board of Governors is required to provide for a salary policy. Included are 1) the core statutory provisions relating classified employee compensation, including the non-binding, statutory minimum salary schedule; 2) HEPC Series 8; and 3) HEPC Salary Guidelines.

As a part of the background presentation, Dr. Starliper will discuss the basic components of the Mercer Classification System, as reflected in Series 8.

ARTICLE 9. CLASSIFIED EMPLOYEE SALARY SCHEDULE AND CLASSIFICATION SYSTEM.

18B-9-1. Legislative purpose.

The purpose of the Legislature in the enactment of this article is to require the commission to establish, control, supervise and manage a complete, uniform system of personnel classification in accordance with the provisions of this article for all employees other than faculty and nonclassified employees at state institutions of higher education.

18B-9-2. Definitions.

As used in this article: (a) "Classified employee or employee" means any regular full-time or regular part-time employee of a governing board or the commission, including all employees of the West Virginia network for educational telecomputing, who hold a position that is assigned a particular job title and pay grade in accordance with the personnel classification system established by this article or by the commission; (b) "Nonclassified employee" means an individual who is responsible for policy formation at the department or institutional level, or reports directly to the president, or is in a position considered critical to the institution by the president pursuant to policies adopted by the governing board: Provided, That the percentage of personnel placed in the category of "nonclassified" at any given institution shall not exceed ten percent of the total number of employees of that institution who are eligible for membership in any state retirement system of the state of West Virginia or other retirement plan authorized by the state: Provided, however, That an additional ten percent of the total number of employees of that institution as defined in this subsection may be placed in the category of "nonclassified" if they are in a position considered critical to the institution by the president. Final approval of such placement shall be with the appropriate governing board; (c) "Job description" means the specific listing of duties and responsibilities as determined by the appropriate governing board or the commission and associated with a particular job title; (d) "Job title" means the name of the position or job as defined by the appropriate governing board or the commission; (e) "Merit increases and salary adjustments" means the amount of additional salary increase allowed on a merit basis or to rectify salary inequities or accommodate competitive market conditions in accordance with rules established by the governing boards or the commission; (f) "Pay grade" means the number assigned by the commission to a particular job title and refers to the vertical column heading of the salary schedule established in section three of this article; (g) "Personnel classification system" means the process of job categorization adopted by the commission by which job title, job description, pay grade and placement on the salary schedule are determined; (h) "Salary" means the amount of compensation paid through the state treasury per annum to a classified employee; (i) "Schedule" or "salary schedule" means the grid of annual salary figures established in section three of this article; and (j) "Years of experience" means the number of years a person has been an employee of the state of West Virginia and refers to the horizontal column heading of the salary schedule established in section three of this article. For the purpose of placement on the salary schedule, employment for nine months or more equals one year of experience, but no classified employee may accrue more than one year of experience during any given fiscal year. Employment for less than full time or less than nine months during any fiscal year shall be prorated. In accordance with rules established by the commission, a classified employee may be granted additional years of experience not to exceed the actual number of years of prior, relevant work or experience at accredited institutions of higher education other than state institutions of higher education.

18B-9-3. Higher education classified employee annual salary schedule.

(a) There is hereby established a state annual salary schedule for classified employees consisting of a minimum annual salary for each pay grade in accordance with years of experience: Provided, That payment of the minimum salary shall be subject to the availability of funds, and nothing in this article shall be construed to guarantee payment to any classified employee of the salary indicated on the schedule at the actual years of experience absent specific legislative appropriation therefore. The minimum salary herein indicated shall be prorated for classified employees working less than thirty-seven and one-half hours per week. Despite any differences in salaries that may occur, a classified employee is equitably compensated in relation to other classified employees in the same paygrade if the following conditions exist: (1) His or her annual salary is at least the minimum salary that was required for his or her pay grade and years of service on the first day of July two thousand, on the salary schedule included in this section immediately prior to the effective date of this act; and (2) Progress is being made by the institution in meeting the salary goals set out in this article. (b) The commission shall report to the legislative oversight commission on education accountability on the first day of December, two thousand one, and each year thereafter on the progress of the governing boards toward funding the classified employees' salary schedule established pursuant to section three, article nine of this chapter. The report shall include, but not be limited to, a detailed comparison of funding on individual campuses and specifically shall compare the status of funding for exempt and nonexempt classified employees pursuant to subsection (c), section four of this article. (c) The commission shall conduct a study and report to the legislative oversight commission on education accountability by the first day of December, two thousand one, on the feasibility of considering location differential costs as part of the compensation package for classified employees. (d) Nothing in this section may be construed to require an appropriation by the Legislature in excess of the legislative funding priorities as set forth in this chapter.

HIGHER EDUCATION CLASSIFIED EMPLOYEE ANNUAL SALARY SCHEDULE

YEARS OF EXPERIENCE

PAY GRADE 0 1 2 3 4 5 6 7 8
1 12,809 13,094 13,385 13,677 13,968 14,274 14,580 14,900 15,221
2 13,465 13,764 14,070 14,376 14,696 15,017 15,352 15,687 16,036
3 14,164 14,478 14,798 15,133 15,483 15,832 16,182 16,546 16,925
4 14,908 15,250 15,599 15,949 16,313 16,692 17,085 17,478 17,872
5 15,696 16,066 16,444 16,837 17,231 17,624 18,046 18,469 18,906
6 16,556 16,954 17,362 17,784 18,207 18,644 19,081 19,547 20,013
7 17,489 17,915 18,352 18,804 19,255 19,721 20,202 20,697 21,192
8 18,495 18,949 19,416 19,896 20,391 20,901 21,411 21,950 22,489
9 19,559 20,056 20,566 21,091 21,615 22,168 22,722 23,290 23,887
10 19,916 20,421 20,938 21,484 22,029 22,602 23,176 23,763 24,379
11 21,107 21,665 22,239 22,812 23,400 24,015 24,645 25,288 25,945
12 22,436 23,022 23,624 24,253 24,896 25,554 26,225 26,924 27,638
13 23,837 24,477 25,134 25,805 26,505 27,218 27,945 28,701 29,470
14 25,363 26,057 26,771 27,498 28,253 29,022 29,806 30,631 31,470
15 27,015 27,764 28,533 29,330 30,141 30,981 31,834 32,715 33,624
16 28,821 29,624 30,449 31,316 32,197 33,092 34,030 34,981 35,974
17 30,767 31,638 32,533 33,470 34,421 35,400 36,421 37,456 38,519
18 32,868 33,820 34,799 35,806 36,841 37,904 39,009 40,142 41,303
19 37,613 38,718 39,855 41,022 42,219 43,460 44,747 46,064 47,410
20 40,265 41,471 42,712 43,984 45,301 46,647 48,038 49,460 50,941
21 43,171 44,478 45,824 47,216 48,637 50,103 51,614 53,170 54,786
22 46,332 47,754 49,220 50,731 52,272 53,873 55,534 57,224 58,975
23 49,777 51,330 52,931 54,561 56,252 58,002 59,797 61,653 63,568
24 53,552 55,234 56,970 58,750 60,605 62,505 64,465 66,485 68,579
25 57,462 59,483 61,383 63,328 65,348 67,427 69,567 71,781 74,070
PAY GRADE 9 10 11 12 13 14 15
1 15,541 15,876 16,226 16,575 16,939 17,304 17682
2 16,386 16,750 17,129 17,507 17,886 18,294 18,687
3 17,304 17,697 18,090 18,498 18,920 19,343 19,780
4 18,279 18,702 19139 19,576 20,027 20,493 20,959
5 19,343 19,794 20,260 20,741 21,222 21,717 22,227
6 20,479 20,974 21,469 21,994 22,518 23,057 23,596
7 21,717 22,241 22,780 23,334 23,902 24,484 25,081
8 23,042 23,610 24,193 24,805 25,416 26,043 26,684
9 24,484 25,096 25,737 26,378 27,048 27,732 28,417
10 25,008 25,638 26,295 26,980 27,666 28,379 29,106
11 26,617 27,316 28,015 28,757 29,498 30,267 31,064
12 28,365 29,120 29,890 30,687 31,498 32,323 33,176
13 30,267 31,078 31,918 32,771 33,652 34,561 35,484
14 32,323 33,204 34,114 35,051 36,002 36,981 38,002
15 34,561 35,512 36,505 37,512 38,547 39,624 40,715
16 36,981 38,030 39,093 40,198 41,331 42,492 43,694
17 39,624 40,757 41,918 43,121 44,352 45,611 46,925
18 42,506 43,736 44,995 46,296 47,639 49,023 50,450
19 48,801 50,238 51,719 53,230 54,801 56,416 58,062
20 52,452 54,023 55,623 57,284 58,990 60,755 62,550
21 56,431 58,137 59,902 61,712 63,568 65,482 67,472
22 60,785 62,640 64,555 66,530 68,579 70,674 72,828
23 65,527 67,562 69,656 71,826 74,040 76,344 78,708
24 70,734 72,948 75,237 77,601 80,039 82,552 85,156
25 76,419 78,842 81,356 83,944 86,607 89,360 92,202

18B-9-4. Establishment of personnel classification system; assignment to classification and to salary schedule.

(a) The commission shall implement an equitable system of job classifications, with the advice and assistance of staff councils and other groups representing classified employees, each classification to consist of related job titles and corresponding job descriptions for each position within a classification, together with the designation of an appropriate pay grade for each job title, which system shall be the same for corresponding positions of the commission and in institutions under all governing boards. The equitable system of job classification and the rules establishing it which were in effect immediately prior to the effective date of this section are hereby transferred to the jurisdiction and authority of the commission and shall remain in effect unless modified or rescinded by the commission. (b) Any classified staff salary increases distributed within state institutions of higher education on the first day of July, two thousand one shall be in accordance with the uniform employee classification system and a salary policy adopted by the interim governing board and approved by the commission. Any classified salary increases distributed within a state institution of higher education after the first day of July, two thousand one, shall be in accordance with the uniform classification system and a uniform and equitable salary policy adopted by each individual board of governors. Each salary policy shall detail the salary goals of the institution and the process whereby the institution will achieve or progress toward achievement of placing each classified employee at his or her minimum salary on the schedule established pursuant to section three of this article. (c) No classified employee defined as nonexempt from the wage and hour provisions of the Fair Labor Standards Act of 1938, as amended, may be paid an annual salary in excess of the salary established by the salary schedule for his or her paygrade and years of experience. Classified employees defined as exempt from the wage and hour provisions of the Fair Labor Standards Act of 1938, as amended, may receive a salary in excess of the salary established by the salary schedule for his or her paygrade and years of experience but only if all such exempt employees at the institution are receiving at least the minimum salary for their pay grade and years of experience as established for them by the salary schedule: Provided, That no exempt classified employee may receive a salary in excess of the highest salary provided for his or her paygrade in the salary schedule.