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Board of Governors Minutes

Minutes of the Meeting of June 13, 2002

The Shepherd College Board of Governors met on June 13, 2002, at the Cumberland Room, College Center, Shepherd College, Shepherdstown, West Virginia at 4:00 p.m. in a regular meeting. Members present were: Anders Henriksson, Robert McMillan, Andrew Michael, Chair Barbara Pichot, Lacy Rice, Brent Robinson, John Sherwood, and Dan Starliper. Also present were President David Dunlop, members of the Executive Staff, and others.

The Chair convened the meeting of the Board of Governors at 4:00 p.m.

1. MINUTES OF THE MEETING OF MAY 9, 2002.

M (Rice), S (McMillan) PASSED, that the minutes of the meeting of May 9, 2002 be approved as presented in the agenda book.

2. PRESIDENT'S REPORT.

The President reported that the final version of the NCA visiting team's report of their visit at Shepherd had been received by him and remains favorable to Shepherd in every respect. Dr. Dunlop discussed with members of the Board the disturbing budget projections for State government, which feature hundreds of millions of dollars of shortfalls over the next several years, and the apparent inevitability of further budget cuts during the next year or two. This discussion included a hand-out of the correspondence with the Policy Commission regarding ongoing reviews of further cuts.

Library construction is proceeding only slightly behind schedule. Board members will be advised of the date for the dedication ceremony as soon as it is confirmed with Senator Byrd's office.

3. ADMINISTRATIVE CHANGES.

M (Robinson), S (McMillan), PASSED, That the Shepherd College Board of Governors approves the following administrative changes: Change the name of the 'Divisions' to 'Schools'; change the titles of the 'Division Chairs' to 'Deans'; change the title of the Director of the Library to Dean of Libraries and Information Sciences; consolidate several functions, establishing the title of Dean of Teaching, Learning and Instructional Resources; and transform the position of the Executive Director for Administrative Affairs to a Vice President for Enrollment Management.

4. REVIEW OF ANTICIPATED BONDING PROGRAM.

At the request of Mr. Robinson, the Chair excused Mr. Robinson from participating in the discussion or review of the potential bonding program, due to potential conflict of interest. Mr. Robinson did not participate in the discussions or deliberations of this matter.

M (McMillan), S (Sherwood), PASSED, That the Shepherd College Board of Governors authorizes the President to move forward with the procurement of Bond Counsel and of Underwriters, for the purpose of development of a bonding program, the final issuance of which shall be subject to the further review of the Board.

After which action, Mr. Robinson rejoined the Board Meeting.

5. STADIUM FACILITIES BUILDING.

M (Sherwood), S (Robinson), PASSED, That the Shepherd College Board of Governors approves the plan for a Stadium Facilities Building and the anticipated methods of funding and authorizes the President to move forward with the project consistent with Policy 23.

6. WEST CAMPUS PARKING AND ROADWORK

M (McMillan), S (Sherwood), PASSED, That the Shepherd College Board of Governors approves the plan for a new West Woods Parking Lot and associated roadwork and authorizes the President to move forward with the project consistent with Policy 23.

At the conclusion of the Executive Session, the Board resumed its business.

7. MEETING SCHEDULE.

Following discussion amongst the members, the Chair announced that the meeting schedule for 2002-2003 would continue to be for the second Thursday of each month, with no July meeting.

8. ELECTION OF OFFICERS FOR 2002-2003.

M (Robinson), S (McMillan), PASSED, That Barbara H. Pichot is elected Chair, that Andrew Michael is elected Vice-Chair, and that Manny Arvon is elected Secretary for the 2002-2003 term.

There being no further business, the meeting was adjourned.

Barbara H. Pichot,
Chair

Manny Arvon
Secretary