The Assistant Dean of Teaching, Learning, and Instructional Resources, and the Director of Academic Advisement is appointed by and reports to the Dean of Teaching, Learning, and Instructional Resources. The individual holding the position is given three (3) hours release time each semester and is paid a stipend during the summer as compensation for directing all advisement/registration sessions conducted by the University during the academic year: the two general Advisement/Registration sessions held for all new students in August at the beginning of the new academic year and in January at the beginning of the spring semester; the two Advisement/Registration sessions for new Transfers and Readmitted students currently held in June and July; and the First-Year Summer Advisement/ Registration Program held in July.
The responsibilities of directing the general Advisement/Registration sessions include, but are not limited to, the following:
- To see that each academic department has a departmental advisor to assist all new students during the general advisement/Registration sessions held in August and January and the two sessions for new Transfers and Readmitted students held in June and July of each academic year.
- To work with the Deans of each College prior to each session to see that adequate spaces are available in all General Studies classes offered by each academic department to handle the number of new students expected for each registration session.
- To conduct an Academic Briefing during each of these sessions for departmental advisors to provide them with current information regarding the availability of all General Studies classes, a list of new students expected in each department, an updated Schedule of Classes, and any other special instructions and information that will assist advisors during each advising session.
- To be present in the registration arena during each registration period to authorize and process all overrides for students and work with the Registrar and her staff to handle all issues and problems to see that the registration session runs smoothly and efficiently.
The responsibilities of directing the First-Year Summer Advisement/Registration Program include, but are not limited to, the following:
- To work closely with the Assistant Dean of Students and the staff of the Office of Students Affairs in planning and completing all preparations for the Summer Program.
- To coordinate and assume the responsibility for all academic procedures involved in the Summer Program.
- To select and train Faculty Advisors and other members of the staff who will work with students during the Summer Program.
- To see that all academic areas are covered and to assign specific responsibilities for each academic area to specific Faculty Advisors.
- To provide an updated and annually revised edition of The Shepherd University Faculty Advisor’s Manual to be used by Faculty Advisors during the Summer Program, which incorporates all changes in academic policies, procedures, or requirements for first-year students selecting any academic major offered by the University.
- To work with the Deans of each College prior to each session of the Summer Program to see that adequate spaces are available in all classes that first-years students will need to take during their first semester at Shepherd University.
- To work directly with the Registrar and her staff prior to each session to see that all increases in class size and all additional sections needed for each session are created and incorporated in the Schedule of Classes used for each session of the Summer Program.
- To be present in the registration arena during each registration session to authorize and process all overrides and to make all adjustments to the Schedule of Classes needed to accommodate all new first-year students registering during each session.
- To work with the Registrar and her staff during each registration session to handle all issues and problems and to see that each registration session runs smoothly and efficiently.
In addition, the Director chairs two standing committees and is responsible for selecting their membership, scheduling and establishing the agendas of their meetings, and determining the scope of their concerns, activities, and initiatives.
The Summer Advisement/Registration Committee determines the dates for all advisement/Registration sessions held by the University each academic year. It is responsible for establishing the Program used in each of these sessions and for assessing the success of each Program.
The Committee on Academic Advisement is responsible for determining, implementing, and assessing the effectiveness of the Academic Advisement Program of the University. The Committee meets monthly to discuss current issues in Academic Advisement, plan and conduct assessment activities, plan and provide Developmental Training Sessions and workshops for faculty, especially new faculty, and students and other activities and programs in an on-going effort to improve the effectiveness of the Academic Advisement Program on our campus. Through its three sub-committees, it produces The Shepherd University Advisor’s Handbook, which it revises every other year and distributes to all faculty concurrent with the distribution of the new Shepherd University Catalog.