Students with disabilities may be eligible for services and reasonable accommodations at Shepherd University. In order to request services, students must:
- Visit the Disability Support Services (DSS) office located in the lower level of Gardiner Hall Room G-13 or the DSS web site and complete the Accommodation Request Form
- Submit appropriate documentation with the Accommodation Request Form (see Documentation Guidelines page)
- Schedule a meeting with the DSS staff to review granted accommodations. The DSS staff member will review any accommodations not granted and work with the students to establish the necessary documentation or with an appeal to the accommodation decision.
- The student can appeal accommodation decisions by contacting the Dean of Students.
- The Dean of Students will meet with the student and communicate a decision within five business days.
- If not satisfied with the appeal through the Dean of Students, a student can then appeal to the Vice President for Student Affairs. The Vice President for Student Affairs, Dr. Thomas Segar, can be reached through email at firstname.lastname@example.org or by telephone at (304) 876-5214. The decision of the Vice President for Student Affairs is final.
THE NOTIFICATION PROCESS
Once the documentation and the appropriate forms have been submitted, the decision on granting accommodations will occur. Each student will be notified through Shepherd University email of the specific accommodations the student has been granted and, in some cases, the accommodations that have not been granted along with a rationale of why they were denied. If any requested accommodation was denied, the University will always evaluate whether there are any other reasonable accommodations alternatives or available options to the academic adjustment or aid or service which was requested and denied, and if the University can identify such reasonable alternatives, it will provide them. The Office of Residence Life will be notified by Disability Support Services of any housing or meal plan accommodations that need to be made.
Students with academic accommodations will receive a specific set of confidential letters. These letters document their registration with Disability Support Services and specify their approved accommodations. Although there is no time limit on when faculty must be notified, letters should be given to each professor as early as possible during the semester, preferably prior to or during the first week of class. This should be done in a meeting during the professor’s office hours.