SEARCH    
Home | Finance | Grants | Payroll | Auxiliary | Facilities | Information Technology | Procurement    

THE GRANT PROCESS

Identification

Advancement Office

  • Identifies potential external grant sources
  • Presents opportunities to Departments or Divisions
  • Facilitates matchups of Faculty to appropriate grant Points Of Contact
  • Searches for appropriate grant sources to fund specific Faculty need
  • Assists Faculty in writing of a grant proposal which will be managed through the Shepherd University Foundation

    Application

    Faculty

  • Conceives and develops projects
  • Assists the Advancement Office in identifying appropriate funding sources
  • Writes the grant proposal
  • Seeks any needed matching funding

    Office of Administration & Finance

  • Assists faculty in writing of a grant proposal which will be managed through Shepherd University.
  • Reviews grant proposal for conflicts with State of West Virginia Laws, Policies and Procedures
  • Identifies and rectifies areas of the proposal that create problems in administering and monitoring the grant
  • Reviews and confirms the availability of matching funds
  • Examine the compliance issues of the grant proposal to include space, safety, etc.
  • Review and analyze grant future obligations and impact to Shepherd University.

    President's Office

  • Review grant proposal and recommendations of Office of Administration & Finance
  • Approve grant submission

    Administration

    Office of Administration & Finance

  • Record approved grant submission and maintain supporting documentation
  • Encumber obligated matching funding
  • Submit proposal to appropriate office of grant source
  • Receive and record grant award
  • Establish appropriate budgets and load accounts
  • Notify Department and principal investigator of grant award
  • Notify Department and principal investigator of bugets to be used
  • Review all grant activity to ensure compliance with grant requirements
  • Review all grant activity to ensure compliance with State of West Virginia laws, policies and procedures
  • Ensure compliance with grant reporting requirements
  • Maintain complete documentation for financial audit
  • Ensure grant deadlines are observed
  • Performs grant closure procedures upon completion
  • Archive all documentation and reports for future financial audits


    Return to Grants Home Page

  • Shepherd University | P.O. Box 5000 | Shepherdstown, WV | 25443-5000 | 304-876-5000 | 800-344-5231 | FAX 304-876-3101