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THE GRANT PROCESS
Identification
Advancement Office
Identifies potential external grant sources
Presents opportunities to Departments or Divisions
Facilitates matchups of Faculty to appropriate grant Points Of Contact
Searches for appropriate grant sources to fund specific Faculty need
Assists Faculty in writing of a grant proposal which will be managed through the Shepherd University Foundation
Application
Faculty
Conceives and develops projects
Assists the Advancement Office in identifying appropriate funding sources
Writes the grant proposal
Seeks any needed matching funding
Office of Administration & Finance
Assists faculty in writing of a grant proposal which will be managed through Shepherd University.
Reviews grant proposal for conflicts with State of West Virginia Laws, Policies and Procedures
Identifies and rectifies areas of the proposal that create problems in administering and monitoring the grant
Reviews and confirms the availability of matching funds
Examine the compliance issues of the grant proposal to include space, safety, etc.
Review and analyze grant future obligations and impact to Shepherd University.
President's Office
Review grant proposal and recommendations of Office of Administration & Finance
Approve grant submission
Administration
Office of Administration & Finance
Record approved grant submission and maintain supporting documentation
Encumber obligated matching funding
Submit proposal to appropriate office of grant source
Receive and record grant award
Establish appropriate budgets and load accounts
Notify Department and principal investigator of grant award
Notify Department and principal investigator of bugets to be used
Review all grant activity to ensure compliance with grant requirements
Review all grant activity to ensure compliance with State of West Virginia laws, policies and procedures
Ensure compliance with grant reporting requirements
Maintain complete documentation for financial audit
Ensure grant deadlines are observed
Performs grant closure procedures upon completion
Archive all documentation and reports for future financial audits
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